Meetings are necessary to:
- coordinate individual efforts,
- collaborate on joint projects,
- garner support for ideas,
- sell ideas,
- solve problems collectively, and
- make consensus-based decisions.
- Planning (Agenda and goals)
- Setting up (Logistics)
- Running (Chairing/Facilitating)
- Following up (After the meeting ends...)
Phase 1: Planning the
meeting![](https://encrypted-tbn3.gstatic.com/images?q=tbn:ANd9GcRzdjKDv8RbsS_KhmMbQ_WPxRRIRxPSh1um4okyZ5mJagdxuBz6)
- Decide the goal of the meeting.
- Do your homework!
- Decide who needs to be there.
- Plan with others.
- Good agendas count!
Phase 2: Setting up
the meeting![](data:image/jpeg;base64,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)
- Start and end on time.
- Sign them in.
- "Pardon me, could you move your elbow?" - Meeting spaces.
- All work and no play is no good! - Have informal time.
- A regular cycle
Phase 3: Running the
meeting![](https://encrypted-tbn1.gstatic.com/images?q=tbn:ANd9GcSGaIdqzCdk25vqmaVdbpjqxyHWANLPbk8FY32_GouSZA63glOD)
- Do introductions.
- Get agreement on agenda and rules.
- Keep the discussion on track.
- Watch the time!
- Summarize what you hear.
- Encourage participation.
- Use the power of your position wisely.
- Develop new leaders by handing over the gavel.
Phase 4: Following up
on the meeting![](https://encrypted-tbn3.gstatic.com/images?q=tbn:ANd9GcQvTB_LyMU86meyd7tc0Ze9H43Hvw5tOERn02pe3HwyNxCPHDfo)
- Gather feedback from the group.
- Make follow-up calls.
- Summarizing the meeting
- They achieve the meeting's objective.
- They take up a minimum amount of time.
- They leave participants feeling that a sensible process has been followed.
References:
Gillian Kaye, Conducting
Effective Meetings, http://ctb.ku.edu/en/tablecontents/sub_section_main_1153.aspx
Running
Effective Meetings: Establishing an Objective and Sticking to It, http://www.mindtools.com/CommSkll/RunningMeetings.htm
Susan M.
Heathfield, Effective Meetings Produce Results, http://humanresources.about.com/od/meetingmanagement/a/meetings_work.htm
Marlene K.
Rebori, Community and Organizational Development SpecialistHOW TO ORGANIZE AND
RUN EFFECTIVE MEETINGS, http://www.unce.unr.edu/publications/files/cd/other/fs9729.pdf
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