The
Don’ts of meetings
1. It's
disrespectful to abuse members' time and it’s the biggest turn-off there is!
2. Don't take
sides, and be fair to everyone.
The
Dos of meetings
1. Apologize
when you have to start the meeting late.
2. Get into the habit of starting on time
EVEN if there are only three (3) people in the room.
3. If people keep showing up late, or not
showing up at all, this may be a hint to change your meeting time, or your
meeting pattern, or both.
4. The meeting room should be centrally
located, and the right size.
5. Get to the meeting room early to set
up.
6. Have informal time before and after the
meeting for people to talk and socialize.
7. Good icebreakers
can be to loosen everyone up!
8. Be gentle
but firm.
9. Honour
agenda time limits.
10. Watch what
you say and how and how much you say it!
The Tips
for managing people in the meeting
1. Have a
sense of humour, and don't be defensive
2. Use open-ended
questions that require people to say more than "yes" or
"no."
3. Look around the room and watch for
signs that you should slow things down or speed them up.
4. Maximize opportunities for people to
stay around and talk after the meeting (which is very important).
5. The after-the-meeting activities more
than often serve as the glue that hold the group together.
6. Be honest: Say what's going on.
7. Have the group decide.
8. Take a break.
9. Listen to understand.
10. Think about what was said before you
respond. Once you become defensive, you risk losing the group's respect and
trust, and may well make the situation worse.
References:
Gillian Kaye, Conducting
Effective Meetings, http://ctb.ku.edu/en/tablecontents/sub_section_main_1153.aspx
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